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Visitor management pricing

One price per site. No per-visitor fees.

ReceptionOS costs £595 per site per year, ex VAT (£714 including VAT), with unlimited visitors, hosts and tablets at every site. Enterprise identity, for SAML single sign-on and SCIM directory sync, is £2,400 per organisation per year and covers every site.

A white model of a two-storey office building on a yellow plinth, with a car park, trees and a muster point on the lawn.

ReceptionOS

£595 per site per year, ex VAT

£714 a year including VAT

Everything below is included at every site, with unlimited visitors, hosts and tablets. Enterprise identity and Spaces are priced separately.

Book a demo Ask about a pilot

A 30-day pilot on your own tablet, set up with you.

Every arrival, handled

  • Four sign-in journeys
  • Questions you choose
  • Host search
  • Expected visitors
  • Host notification, when the host is in your directory
  • Contractor approval Their host is told only when the host is in your directory.
  • Employee PIN sign-in
  • Keeps signing visitors in when the wifi drops While offline the kiosk runs a basic sign-in without your documents, questions, photo or host search. Contractor inductions, permits and employee PINs need a connection, and a contractor signed in offline on a journey that asks for an induction or a permit isn’t recorded. The watchlist is checked when it reconnects. A sign-in still waiting on the tablet isn’t on a fire roll-call started before it syncs.
  • Seven kiosk languages
  • Pre-registration and bulk import
  • Deliveries desk
  • Built for shared buildings
  • Many sites, one account
  • Runs on the tablet you already have

Everyone accounted for

  • Live fire roll-call
  • Holds through dropped signal The roll-call page must already be open before the signal drops.
  • Practice drill or real evacuation
  • All clear gated
  • A warden role
  • Made for the warden's phone
  • Who is on site now

A record you can stand behind

  • NDAs and health and safety documents Documents need a connection, and a document that can't load can be skipped.
  • Document versions on record
  • Tamper-evident audit log
  • Retention you set for each site
  • Visit history and reports
  • Erasure from the admin portal
  • Six roles
  • REST API
  • Signed webhooks
  • Kept separate for every organisation
  • Encrypted in transit and at rest

Add-ons

Enterprise identity

£2,400 per organisation per year, ex VAT

£2,880 a year including VAT

SAML single sign-on and SCIM directory sync for every site in your organisation, with a step-by-step Microsoft Entra guide.

  • Single sign-on works with any SAML 2.0 identity provider, is set up by the account owner in the portal, and comes with a step-by-step Microsoft Entra ID guide.
  • Owners can require single sign-on, so the identity provider's multi-factor authentication and conditional access govern portal access.
  • SCIM directory sync adds new staff as hosts, removes access for leavers and ends their sessions, every four hours or on demand, with a Microsoft Entra guide.

Spaces

Available as an add-on. Ask us about early access.

  • Spaces books rooms, desks, parking spaces and equipment against weekly availability, prevents double-booking and sends calendar files. Beta Managers and tenant admins book today, and staff self-booking is not available yet.

With single sign-on

What it costs with single sign-on

With single sign-on, ReceptionOS costs less than Sign In App Pro from four sites. At one to three sites, Sign In App Pro costs less.

A year's list price with single sign-on, by number of sites, ex VAT. Sign In App's price as its pricing page showed it on 3 November 2026.
Sites ReceptionOS with Enterprise identity Sign In App Pro Costs less
1 £2,995 £1,255 Sign In App Pro, by £1,740
3 £4,185 £3,765 Sign In App Pro, by £420
4 £4,780 £5,020 ReceptionOS, by £240
5 £5,375 £6,275 ReceptionOS, by £900
10 £8,350 £12,550 ReceptionOS, by £4,200
  • ReceptionOS: £595 per site, plus £2,400 for Enterprise identity, which covers every site.
  • Sign In App: Pro, the only published Sign In App tier that includes single sign-on, at £1,255 per site a year, as its pricing page showed it on 3 November 2026. Source: Sign In App pricing.
  • Both columns are ex VAT. Sign In App's pricing page doesn't mention VAT, but its checkout, read on 3 November 2026, shows the same prices, with a "Total to pay today (excluding VAT)". Source: Sign In App checkout.
  • Both columns are list prices.
  • It compares the price of single sign-on, not everything each product does.

Published prices

How much does visitor management cost in the UK?

Sign In App lists £415 to £1,255 per site a year, ex VAT. InVentry lists £95 to £150 a month. Envoy lists a free Basic plan (limited features, one location, 100 entries a month, up to 50 employees) and Premium at US$362 per location a month, billed annually. ReceptionOS is £595 per site per year, ex VAT.

Published list prices, as each provider's pricing page showed them on 3 November 2026.
Provider and plan Published price Over a year
ReceptionOS £595 per site per year, ex VAT Priced by the year
Sign In App Core £415 per site a year, ex VAT Priced by the year
Sign In App Enhanced £835 per site a year, ex VAT Priced by the year
Sign In App Pro £1,255 per site a year, ex VAT Priced by the year
InVentry Essential £95 a month £1,140 over 12 months, worked out
InVentry Enhanced £125 a month £1,500 over 12 months, worked out
InVentry Enterprise £150 a month £1,800 over 12 months, worked out
Envoy Basic Free, with limited features, one location, 100 entries a month and up to 50 employees Free
Envoy Premium US$362 per location a month, billed annually US$4,344 over 12 months, worked out
  • Sign In App's pricing page doesn't mention VAT, but its checkout, read on 3 November 2026, shows the same prices, with a "Total to pay today (excluding VAT)". Source: Sign In App checkout.
  • The pricing pages of InVentry and Envoy don't say whether their prices include VAT. ReceptionOS prices are ex VAT.
  • InVentry's pricing page doesn't say whether a price covers a site, a kiosk or a device.
  • Sign In App's Executive tier and Envoy's Enterprise tier have no published price, so the table leaves them out.

Sources

Before you buy

What ReceptionOS doesn't do yet

A price means more next to its limits. None of these is available today.

  • Printed visitor badges are not available yet. Planned
  • QR codes are not available yet: expected visitors use a typed invite code. Planned
  • NFC and card sign-in are not available yet: employees sign in with a PIN. Planned
  • ID scanning is not available yet. Planned
  • Access control integrations are not available yet. Planned
  • Calendar sync is not available yet: invitations are .ics files, not a calendar integration. Planned
  • Microsoft Teams and Slack notifications are not available yet: hosts in your directory are told by email, and by text if they have opted in. Planned
  • ReceptionOS doesn't hold Cyber Essentials yet. Planned

FAQ

Questions about pricing

What counts as a site?

A site is one building with its own address, where people sign in. Each site has its own sign-in journeys, branding and retention settings, and as many reception desks and tablets as it needs.

Do you charge per visitor?

No. The price is per site, and every site includes unlimited visitors, hosts and tablets.

Is VAT included?

No. Prices are shown ex VAT, and VAT is added at 20%: £714 a year for each site and £2,880 a year for Enterprise identity.

Is single sign-on included?

Not in the site price. It is part of Enterprise identity, which adds SAML single sign-on and SCIM directory sync for every site in your organisation, for £2,400 per organisation per year, ex VAT.

Can we pay monthly?

ReceptionOS is priced per site per year. If you'd rather spread the cost, tell us when you book a demo.

What happens after the pilot?

The pilot runs for 30 days on your own tablet, and we set it up with you. If it suits you, each site carries on at £595 per year, ex VAT. If it doesn't, you stop there, and there's no hardware to send back.

Do you offer charity or education pricing?

We don't publish separate prices for charities or schools. If you're a registered charity or a school, tell us when you book a demo.

Do we need to buy tablets?

Not from us. ReceptionOS runs on an iPad or Android tablet, including one you already have, installed from the browser with no app store. We don't sell hardware.

See it on your own front desk.

Book a demo, and if it fits, we’ll set up a 30-day pilot on a tablet you already own.

Book a demo Ask about a pilot

In a demo we’ll show you:

  1. The kiosk in English, then Cymraeg
  2. A contractor held for approval
  3. A live roll-call across two phones, one losing signal
  4. The audit log being verified

We reply within one working day.

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